RoR South East - Club afternoon, Gridwork or poles with Harriet Ford, RH5 4RP

Terms and Conditions for RoR event booking and participation – Updated July 2026

1. For ridden events your horse must be registered with RoR and riders must be 15 years of age on the 1 January of the current year.

2. Participants MUST have their own Personal Liability Insurance Policies.

3. It is an express condition of everyone entering the venue

Terms and Conditions for RoR event booking and participation – Updated July 2026

1. For ridden events your horse must be registered with RoR and riders must be 15 years of age on the 1 January of the current year.

2. Participants MUST have their own Personal Liability Insurance Policies.

3. It is an express condition of everyone entering the venue that they do so at their own risk and voluntarily accepts the risk of injury or damage that is implicit in riding or handing a horse on the premises.

4.  In accepting these terms and conditions, entrants agree to make themselves familiar with the venue terms and conditions and adhere to any rules or signage for the venue.  This includes conditions regarding the vaccination of horses against Equine Influenza.

5.  All deposits are non-refundable. No refunds or reductions are offered for arriving late, leaving early, or inability to participate for any reason (such as lame horse/lost shoe).

6. Where the balance/full payment has been made for an event, a refund will be given only if it has been possible to fill your space on the event from a wait list.

7. The organiser reserves the right to cancel the event at any time, in which case refunds will be given. Should the organiser be forced to cancel an event the entry fee will be refunded. The organiser will not accept any contingent liability, such as travel, or any cost faced by the participant howsoever incurred.

8. Retraining of Racehorses (RoR), their servants, agents, employees and all those connected with the event venue, do not accept any liability for any damage, whether occasioned by the negligence or breach of contract or statutory duty of themselves, their servants, agents, employees or those connected with RoR or the venue or the venue's facilities or otherwise, whatsoever.

9. All accidents must be reported, and an Accident Report Form is to be completed by the coach in charge and recorded by a representative of RoR.

10. Dress code is casual, but for ridden events hats to the current standard must be worn. Body protectors are optional for ridden events, except cross country riding when they must be worn to the current safety standard along with a riding hat without a fixed peak.

11. Please be kind and courteous to everyone, behaviour deemed to be unacceptable is to be reported to a representative of RoR and you may be omitted from attending the event if your behaviour contravenes our rules of conduct.

12. Equine influenza vaccinations must be kept up to date with at least annual boosters. Please check individual event and venue regulations, as additional vaccination requirements may apply.

13. RoR follows the UK Met Office weather warning system when making decisions about training activities.

Yellow Warning: Training may go ahead with appropriate mitigation measures in place.

Amber Warning: RoR will review the event with the venue and coach. If suitable mitigation cannot be implemented, the training will be cancelled or postponed.

Red Warning: Training will be cancelled or postponed.

Decisions are based on the weather warning for the training venue only and, where possible, will be made at least 48 hours before the event. Participants remain responsible for assessing whether it is safe for them to travel.

Refunds will be given upon production and successful approval of a valid veterinary or doctors certificate relating directly to the horse or rider entered in this event before bookings close.