Peak Performance Camp with Nicola Wilson October 2024

ASPIRE EQUESTRIAN CAMPS – TERMS & CONDITIONS

The following represents the Terms and Conditions applicable to the booking of and attendance at our Rider Confidence Camps. By booking on one of our Camps it is implicit that you have read and agree with these Terms and Conditions and agree to be bound by them.

Rider Confidence Camp 

Definitions

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ASPIRE EQUESTRIAN CAMPS – TERMS & CONDITIONS

The following represents the Terms and Conditions applicable to the booking of and attendance at our Rider Confidence Camps. By booking on one of our Camps it is implicit that you have read and agree with these Terms and Conditions and agree to be bound by them.

Rider Confidence Camp 

Definitions

Rider Confidence Camp: Also referred to as camp. The multi-discipline training camp provided by Aspire Equestrian.

Event: Shall mean the Camp organised by Aspire Equestrian (Aspire Therapy Services Ltd) 

Booking Fee: Shall mean the fee payable to Aspire Therapy Services Ltd in respect of each person attending the organised event

Event Premises: Shall mean Somerford Park Farm Equestrian Centre

Organiser: Shall mean Dr. Krissie Ivings of Aspire Therapy Services and her team.

Instructor: An approved, experienced trainer

Participant: Shall mean the member of the general public attending the event with their own horse

Guardian: Is a supervising adult for any participant under the age of 18.

Presenters/experts: Shall mean invited experts or organisations invited or employed by Aspire Therapy Services to attend camp

Booking & Paying for your Attendance at Camp

The participant has agreed to pay the event fee to the Organiser consisting of a deposit of £100 and a balance £295.

1. Places are secured by receipt of the £100 deposit on a first come first served basis. Indicating an intent to book on the event or returning a booking form in the absence of a deposit does not secure the place.
2. The balance of £295 due must be paid in full 6 weeks prior to the event date.  If balances are not received by the due date your deposit may be forfeited and your place lost.
3. Bookings made less than 6 weeks before camp should be paid in full at the time of booking.

Cancellation & Transfers

If the participant wishes to cancel a booking then the booking fee will be subject to the cancellation policy below:

1. All deposits are non refundable
2. Pre-paid camp extras and non rider fees will be refunded in full.
3. For cancellations within 6 weeks of the event, the balance will be refunded if the place is reallocated to another participant.
4. Participants may sell their places to a substitute adult rider at no cost. Or to a substitute under 18 year old rider with a supervising guardian who pays the non rider fee of £50
5. Cancellation requests must be emailed to krissie@ivings.co.uk  
6.  No reductions or refunds are offered for arriving late or leaving early or for inability to participate in sessions for any reason such as a lame horse, lost shoe etc
7. Transferring your place to a future camp is at the sole discretion of the organisers.
8. Transfer requests must be emailed to krissie@ivings.co.uk Late transfer requests are unlikely to be agreed unless we have a waiting list and can re-fill the place.
9. There is a surcharge for this camp for the lesson with Nicola Wilson. In the event she is unable to attend, the surcharge will be refunded and normal Aspire Camp fees charged.

The Organiser reserves the right to cancel the Event at any time in which case refunds will be given.  Should the Organiser be forced to cancel a Camp, the maximum liability to the Organiser shall be the full Camp fee less any unavoidable expenses. The Organiser will not accept any contingent liability or any cost faced by the Participant howsoever incurred. Instructors may change without notice. 

Participant Code of Conduct

The behaviour of Participants must be of a reasonable nature, at all times be respectful of their Instructors, fellow Participants, the Organisers and other users of the site.

Participants should be respectful of the property of the Organiser and fellow participants. Abusive violent or disrespectful behaviour will not be tolerated, should a Participant be guilty of such behaviour they may be asked to amend their behaviour or in extreme cases may be asked to leave the Camp. The Organiser reserves the right at their sole discretion to exclude any Participant at any time should their behaviour prove unsatisfactory. Should a Participant be asked to leave a Camp no refund will be applicable.

Delegates are asked to attend their instruction sessions in a timely manner. Lateness delays the start of a session for the whole group and this is disrespectful to both the Instructor and the rest of the group.

The Participant must comply with all reasonable instructions given by the Organiser and riding instructors. 

Health & Safety

1. Each horse is the responsibility of its owner, and all activities are at your own risk. 
2. The Participant shall at all times during the Event comply with all fire, health & safety rules and Regulations and any emergency procedures outlined by the Organiser.
3. Each horse must have a valid and up to date vaccination certificate (within 12 months), completed, signed and stamped on each line by a veterinary surgeon. The vaccination certificate must accompany the horse to Camp and the rider is responsible for producing it on demand. Failure to provide acceptable proof of vaccination will result in exclusion from the camp and no refund will be made. 
4. Suitable protective clothing to be worn at all times when mounted and around horses: i.e. hardhats to current approved safety standard with chinstrap fastened, boots with a small heel and grip, long sleeves and we strongly advise body protectors are used whilst riding. No riding at any time without hard hats. Body protectors must be worn on the Cross Country courses.
5. Participants must notify the Organisers of any issue relating to their horse that may be relevant to Health & Safety within the Event. (i.e.: biting/kicking/etc.). Aspire Therapy Services Ltd may not be held responsible for participants injuring themselves with other horses. Stallions cannot be catered for.
6. Participants are advised to not enter stables, or ride horses that are not their own property.
7. Participants are responsible at all times during the Event for ensuring their horse is under control and does not represent a danger to anyone else or any other horse at the Event. Known kickers are mandated to wear red tail. Horses displaying aggressive stable habits must also make themselves known to the Organiser before the event so a poster can be displayed outside their stable
8. The Organiser reserves the right to exclude any Participant or animal they consider to be a danger to Participants or other people.
9. Participants MUST declare any medical conditions that could materially affect their health and safety at camp.
10. All accidents, injuries, incidents or illness must be reported as soon as possible to the Organiser.
11. No smoking at any time in or around the stables, smoking is only allowed in designated areas.
12. You are asked to inspect the Stables and all riding areas before use and inform us if you are not satisfied with the condition of the facilities. 
13. If you are under 18 years of age, a guardian must accompany you.  At all times, children must be supervised by the accompanying guardian.
14. Participants must strictly comply with the speed limit of 5mph for all vehicles within the Event premises.
15. Participants must not partake in any entertainment or other activity for which a special license is required 
16. Participants must not do anything that may involve a risk of injury or annoyance to anyone or anything present in the Event Premises.
17. The participant must not possess or consume illegal and performance enhancing drugs for either human or equine consumption.
18. The participant must follow the rules set out by Somerford Park Farm
19. Riders & Horses must keep to designated horse areas.
20. Private stables or stable blocks should not be entered.
21. Stable areas should be swept and social areas kept clean and tidy.

If a Participant is in breach of these terms and conditions the organiser shall be entitled to expel the Participant, without incurring any liability or refund.

Insurance

Aspire Therapy Services Ltd is not responsible for any accidents or injury to riders, spectators, animals or damage to vehicles or properties of any description, or any loss sustained by any person whilst at the camp venue.

1. Participants must ensure that they have suitable insurance/third party liability insurance. The waiver MUST be signed and returned to prove that you take responsibility for your conduct and insurance. We recommend attendees ensure they have adequate insurance against loss or illness as they would for any other holiday or pastime.
2. All activities are optional and are at your own risk. By its very nature horse riding is a high-risk sport and therefore carries associated risks.
3. The participant must take responsibility for all equipment in their charge, including personal possessions.  No secure rooms are available at camps. Please ensure you have adequate insurance against loss, damage or theft of any item you own whilst you are with us.

Lessons

Instructors, specialists, presenters and riding schedules are subject to change at any time and without notice. In this event attendees will be notified as soon as possible and no refund will be made as a result of these changes.

We are dependent on you to provide accurate, honest information. An overly ambitious or pessimistic interpretation of your ability may result in you being placed in an unsuitable group. Whilst every effort is made to ensure that the correct group selection is made, the Organiser will not be held responsible for any group selection made in good faith with the information provided by participants.

Please respect the facilities we attend and leave no litter around

External organisations are sometimes invited to participate into Camp, some of the above may have products or services to sell. The organiser takes no responsibility for contracts or engagements you enter into with these persons or organisations. 

In the event of inclement weather some venues may switch or cancel lessons. Cancellation at events of the use of that area (or others) is a decision made either by the venue themselves or the organiser. This decision to cancel is based on health and safety and is only made under exceptional conditions.

Catering

During your attendance at camp the Organiser will provide the following meals: Day One – dinner. Day Two - breakfast, lunch and dinner, Day Three - breakfast and lunch. Any special dietary requirements should be made known to the Organiser at the earliest possible opportunity at the very latest when the balance of the Camp fee is paid. The Organiser will make every effort to accommodate any special requirement.  

Somerford Park Farm Equestrian Centre - Specific Yard Rules: 

• No access to stables or camp area any earlier than the specified start time of the camp 

*Do not use the farm ride unless you have booked with and paid Somerford Park Farm directly. Somerford state that any camp participant found on the farm ride without having paid will result in a charge of the full farm ride fee for every member of the camp. If this charge is applied to the camp, it must be paid by the rider who was responsible for this charge being levied.

• On the last day of Camp the Stables and the Camp areas must be vacated by 3.30pm.
• Noise levels are to be down by 10pm.
• All children must be under adult supervision at all times. This is a working Farm with all the associated risks and will not tolerate children playing outside the designated area.
• The use of bicycles is not allowed on the XC course or in arenas.
• There must be No Horses taken into the Camp Field and No Mucking out of horse transport onto the yard or field. Please use the muck trailer
• No horse may enter any arena at any time without a prior booking. 
• Two bales of shavings are provided with each stable, extra bales may be purchased at cost from site or you may bring your own, no other form of bedding may be used. At the end of your Camp you must muck out thoroughly leaving your stable empty and swept clean. You are welcome to bag up any clean shavings and take them home with you.
• Haylage is included in the camp cost. If you bring your own forage you must take all left over hay and haylage away with you.
• NO SMOKING in or around the stables or Camp Pavilion.
• No dogs are allowed at this event - anyone bringing a dog will be asked by the centre to remove it.
• Camps are allocated a fixed use of specific arenas and the XC course at fixed and pre agreed times. Under exceptional circumstances, the Cross Country or arena is not available and alternative facilities will be provided. For example the Cross Country Lesson may take place on a section of the Farm Ride or an arena must be shared. 

Liability

1. Participants bring property to the Event entirely at their own risk. Neither the Organiser nor the event will accept any liability for any loss, howsoever caused, to property belonging to Participants or others.
2. No liability will be accepted by the Organiser for any loss or injury sustained as a result of a breach of these Terms & Conditions including, but not limited to, any request by the Organiser for the Participant to leave the Event due to a breach of these Terms & Conditions or for any conduct or medical history liable to increase the risk of injury to the Participant themselves or others or damage to property.
3. The Participant is liable for any damage caused by them or their guest to property belonging to the Organiser, the owners of the event premises or any other Participants. We recommend both you and your horse are insured.

Insurance Waiver:

By proceeding with the booking onto this camp organized by Aspire Therapy Services Ltd I do hereby state that I wish to participate in the training activities at the above Event on either or any of the above dates and that I have read and understood the events conditions as laid out in the attached Terms and Conditions 

In order for me to attend the training I confirm that I have adequate insurance that covers me for both personal and public liability and that insurance is my responsibility. 

I understand that all activities are VOLUNTARY and that I do not have to participate. It is understood that these activities are potentially dangerous or harmful to me or property, and that by participating, I voluntarily accept and assume the risk of personal injury or damage to property. 

I am intending to use my own judgement and knowledge as to what activities I attempt to take part in. At all times I will take into account the experience, capabilities and skill level of myself and my horses, regardless of others motivating me.

In the event of any accidents or injury to myself, other persons, animals or property I will not hold the Venue staff, the instructors or the organiser responsible. I agree to pay necessary costs to cover any damage caused to property by myself or my horse. 

I understand that the event organiser, trainers and Venue DO NOT provide any insurance coverage for persons or property; and I acknowledge that I am responsible for my own safety and health care needs, and for the protection of property. 

In exchange for allowing me to participate in these activities, I the undersigned, agree to release from liability, agree to indemnify, and hold harmless the event organiser, trainers, Venue staff and anyone acting within the scope of their duties, for any injury to me or damage to my property. 

I understand that this document is complete unto itself and that any oral promises or representations made to me concerning this document and/or its terms are not binding upon the organisers. 

Only sign below if you accept all the contents: I have read and agree to the above conditions. 

I UNDERSTAND THAT THIS IS A LEGAL DOCUMENT. I HAVE READ AND UNDERSTOOD THIS RELEASE AND I UNDERSTAND ALL ITS TERMS. I EXECUTE IT VOLUNTARILY AND WITH FULL KNOWLEDGE OF ITS MEANING AND SIGNIFICANCE.

Simple Guide to Our Refund and Transfer Policy

The thing I like least about my job is having to enforce our T&Cs. In particular, around deposits and transfers. It feels horrible to not return someone’s deposit when they can’t come, or to not let them transfer to another date. But we have come to realise that we have to have a policy that works for us and endless flexibility around refunds just doesn’t.

We have now found a system that we feel is fair to everyone.

1)      Deposits are all non-refundable.

I often hear ‘your camps fill up so you can replace me’.

It is true that they usually fill. BUT it is equally true that when the balance is due, a lot of people drop out. This is not their fault – it is usually related to lame horses. But we can have up to 10 people pull out 6 weeks before camp when it is very late to fill places.

So far, we have filled most camps AND ALSO have never run a full camp!

The deposits we retain offset the losses of those empty stables when people don’t pay the balance. The £100 does not come close to covering the actual costs of those empty stables, so we retain all deposits to offset the losses of empty stables. Plus if we do have a lot of retained deposits, we prioritize refunding balances not deposits (see below).

2)      The balancing payment is requested 8 weeks before camp. This becomes due 6 weeks before. If people pay at 8 weeks (or earlier) but drop out before final balance is due, we will refund the balance.

It really helps us when people are efficient so we won’t penalize you for paying early!

3)      If you have paid the balance, you may sell your own place up until 2 weeks before camp to anyone aged 16+ Or to a child  aged 12-16 accompanied by a supervising adult who will need to pay us a non-rider fee.

If you fill your space that is grand. We won’t charge admin fees etc. We do allow people to sell their own places, and unlike many camps you can sell to any level of rider as we are very flexible with our timetabling. So we do try to make sure we aren’t taking ‘money for nothing’ from people. Just asking that you take on the responsibility for selling a place rather than us accepting that financial risk. However, we have had people selling places literally the day before! We can’t cope with changing the timetable that late. The lessons lists will have gone to the instructors and the Great Time-Table Jigsaw can’t be broken up, to put back together in a way that accommodates a new rider so late. Therefore no places can only be sold  within 2 weeks of camp, when camp closes to new bookings.

4)      If payment is not paid within 6 weeks of camp, people may lose their place at camp.

People often go AWOL. It’s annoying! Please stay in touch with us. We are as flexible as possible if we know there is a problem.

5)      There are no guarantees that we can refund balances BUT balances will be refunded using retained deposits, if there are enough retained payments to cover this. We will refund in order of withdrawing, so the earlier you pay the balance, the more likely you are to receive a refund.

6)      After the balance has become due, we longer allow transfers to a future camp.

From our point of view a transfer is no different to giving someone a full refund and them then re-booking onto another camp. If the transferred rider ends up leaving us with an empty stable, we still have to absorb the costs of that stable. Transfers have sometimes been asked for (and given) very, very late, and those places are rarely re-filled.

We have also had people transfer 3 or 4 times – leaving us with an empty stable every time. So we no longer offer transfers more than 8 weeks from the camp date. And you can only transfer once

7)      Camp closes 2 weeks before so we can do the time-table and give instructors their hours. After that no places can be sold.