UK Armed Forces Equestrian Cha...

Event Terms & Conditions

UK ARMED FORCES EQUESTRIAN CHAMPIONSHIPS 2018

INTRODUCTION
1. The UK Armed Forces Equestrian Championships (UKAFEC) is being held on 21 - 22 April 2018 at Addington Manor. The schedule of classes and entries is available online via Horse Monkey. The UKAFEC is organised in accordance with JSP 660 (Version 2) and the National Governing Bodies (NGB) guidance .

AIM
2. The Rules in this document are established so that competitors may compete against each other in competition under fair conditions. They can, however, never cover every eventuality. Matters that cannot be solved by interpreting the Rules to the letter shall be resolved by the Event Officials following as nearly as possible the spirit of the text to obtain the solution that is fairest to all competitors.

AGREEMENT TO BE BOUND BY THE RULES.
3. Every competitor, by the completion of his/her entry form, agree to be bound by the Memorandum and Articles of UKAFEA, BEF, FEI, BD and BS and all Rules, Regulations and bye-laws made thereunder and has agreed that the decisions of the Board, Disciplinary Panel and other competent authorities of UKAFEA given in accordance therewith shall be final and binding upon him/her. It is the responsibility of all competitors to familiarise themselves with the rules of the UKAFEA, BEF, FEI, BS and BD.

LIABILITY.
4. Neither the organisers of the event, staff of the event centre, nor any agent, employee or representative of these bodies, accepts any liability for any accident, loss, damage, injury or illness to horses, owners, riders, spectators, land, cars, their contents and accessories or any other person or property whatsoever, whether caused by their negligence, breach of contract or in any other way. Therefore, it is the responsibility for every rider to have appropriate Public Liability and Personal Accident Insurance for not only themselves but the horses in their charge. This may be a policy held by the owner and thus it is the responsibility of the rider to ensure they are appropriately covered in the case of an accident/incident.

ENTRIES.
5. Entries Open: 1 Jan 18.
6. The Ballot Date & End of Early Bird Discount: COP 23 Mar 18
7. Entries Close: COP 7 Apr 18.
a. Late Entries Close: 14 Apr 18.
b. Late Entries will be accepted in under-subscribed classes subject to a £3 surcharge (plus VAT if applicable) will be charged per class.

BALLOT.
8. Horse Monkey will list entries on the relevant website after the Opening date but this does not constitute acceptance. No entries will be confirmed before the Ballot Date.

9. EVENT NOT OVERSUBSCRIBED AT BALLOT DATE;
(1) Will accept all entries already received at this stage, subject to the Organiser’s power to refuse an entry.
(2) Will notify Competitors of acceptance of their entry by email or on the Event/entries website.
(3) May continue to accept entries for all or some classes as noticed on the website.
(4) May run a wait list for sections which reach their limit.

10. OVER-SUBSCRIBED EVENT; ‘Balloting’
(1) If the Event is oversubscribed at the Ballot Date, at 12 noon on the Ballot Date the Entries Secretary will close all oversubscribed classes to further entries and will wait-list or ballot out surplus entries in accordance with the Priority of riders at Para 14.a.
(2) Balloted entries which are not wait-listed will receive full refunds.

11. WAIT LISTS.
(1) If the Event ballots, a wait list showing an appropriate number of entries in order of intended acceptance will be published. Entries to oversubscribed classes will be accepted in the published order unless there are other practical considerations which make it sensible to accept them in some other order.
(2) No entry will be wait-listed who has stated with their entry that they do not want to be wait-listed.
(3) Wait-listed entries who withdraw from the wait list before their entry is accepted will receive a full refund.
(4) Wait-listed entries will be notified when their entry has been accepted. Wait-listed entries, once accepted, are subject to the same withdrawal rules as accepted entries.
(5) Unsuccessful wait-listed entries will be refunded in full.

EVENT RULES.
12. The UKAFEC Dressage and Showjumping will be run under current BD and BS rules respectively except where special rules are applies as stated in the schedule or UKAFEA Competition Policy.

ELIGIBILITY.
RIDER ELIGIBILITY.
13. Any rider or horse not meeting the restrictions must either declare themselves HC or enter an open section where available.
a. Riders. In order to compete at the event riders must be one of the following:
(1) Priority 1: Serving UK Armed Forces personnel .
(2) Priority 2: Member of a Military Saddle Club (over the age of 16 for dressage/jumping classes).
(3) Priority 3: UK Emergency Service or Recognized Cadet Force (over the age of 16 for dressage/jumping classes).
(4) Priority 4: Member of the MOD Civil Service.
(5) Priority 5: British Tent Pegging Association Members competing in Skill at Arms Classes at the same event.

RESTRICTED CLASSES.
b. Restrictions to BD and BS points are as stated in the Schedule. Point limits, unless otherwise stated, refer to the lifetime achievement of the horse not the horse and rider combination. Applications for exemptions may be made in writing to the Entries Secretary by no later than the close of entries.

HORSE ELIGIBILITY.
c. Horses
(1) Must be a minimum of 4 years old for jumping and dressage classes as per relevant NGB regulations.
(2) May be competed by more than one rider during the show however, the horse may only compete once per class unless the second rider is competing HC.
(3) Teams of 3 Showjumping only:
i. Horses / ponies can be ridden twice on the same team if ridden by two different riders. A rider may not ride more than once for the same team.
ii. A horse and rider combination may compete on a maximum of 2 teams but must not jump in the same section for both teams.
iii. The horse will not be accepted in this class more than twice.
iv. A rider with more than one horse may compete on multiple teams.
(4) Will not be accepted in more than 4 classes per day.

HORS CONCOURS (HC).
d. A horse or rider may be allowed to take part in a class ‘Hors Concours’ (non-competitively) subject to the following conditions:
(1) Payment of the entry fee plus an additional £2 charge.
(2) No prize money, qualification or placing may be won.
(3) The rider is subject to the Rules as if he/she were a competitor i.e. must follow the set track and leave the arena if eliminated.
(4) For showjumping, may do so once in the first round of the competition only and is not to participate in the jump off other than the jump off section of a single phase or two phase competition.
(5) A horse or pony that has competed ‘Hor Concours’ is not allowed to compete subsequently for prizes in the same arena on the same day.

USE OF ARENAS.
14. No horses are to be worked in any of the arenas prior to show day. This includes lunging. Any horses requiring to be exercised are to remain on the designated horse walks. The field is not to be used as an exercise area. Restrictions to the Warm Up arenas (Jumping only, Dressage only) will be clearly sign posted and are to be strictly adhered to.

WELFARE OF THE HORSE.
15. The UKAFEA adopts the FEI Code of Conduct for the Welfare of the Horse in all respects in order to maintain standards in competition. The UKAFEA expects all those involved in to adhere to the Code of Conduct and to acknowledge and accept that at all times the welfare of the horse must be paramount and must never be subordinated to competitive or commercial in uences.

INSURANCE AND VACCINATIONS.
16. It is a condition of your entry that all horses under your care present on the showground (including travelling companions) are covered by appropriate insurance including personal accident and public liability and are in date for flu vaccinations. The horse or pony must have received two injections for primary vaccination against equine influenza given no less than 21 days and no more than 92 days apart. Only these two injections need to be given before a horse/pony can compete in competitions. In addition, a first booster injection must be given no less than 150 days and no more than 215 days after the second injection of the primary vaccination. Subsequently, booster injections must be given at intervals of not more than one year apart. Spot checks will be carried out by a representative of the Show Secretary.

STALLIONS.
17. Stallions are not permitted without the express permission of the Entries Secretary. If permitted to attend, stallion disks and white ribbons are to be clearly displayed at all times. When led in hand an appropriate chain is to be fitted. It is the responsibility of the owner, lessee, Authorised Agent, or rider to take adequate precautions to ensure other horses/ponies, competitors and members of the public are not put at risk of injury.

BRIDLE NUMBERS.
18. Horses must have their associated bridle number on them at all times when not in the stable/transport attached to saddle cloth/rug/head collar.

UNDER 18S.
19. Anyone under the age of 18 attending the competition, in any capacity, must be accompanied by an allocated responsible adult at all times. If a responsible adult is not an immediate family member, or legally appointed guardian, the responsible adult shall be notified to the Entries Secretary in the Notes of their entry. For service personnel this will be the single Service Team Manager. All guardians are also to read and abide by the regulations as detailed in this instruction.

DRESS
20. a. Serving competitors. Any exception must be agreed with the Show Secretary prior to the class commencing.
(1) Navy. No 1 Service Dress, black or navy jodhpurs. Foul weather jackets in the event of inclement weather.
(2) Army. In order of priority, as appropriate to service orders of dress/personal issue and weather conditions;
(a) No 2 or Service Dress, issue or beige jodhpurs, full length boots
(b) Jumper order
(c) Combat jackets
(3) Royal Air Force. No 1 Jacket, beige jodhpurs and black boots.
b. Non-serving competitors. Civilian attire is to conform to current BS and/or BD rules. Any exception must be agreed with the Show Secretary prior to the class commencing.
c. Event Officials and Helper. Helpers are to be dressed in clothing appropriate for the weather conditions. This will not be supplied by the organisers.

SADDLERY AND EQUIPMENT.
21. All saddlery and equipment must adhere to BS and/or BD rules as appropriate to the class.

DRAWN ORDER.
22. All entries are pre-entry and drawn order will be published online to prior to the competition. For Showjumping classes only rules BS 231-232 apply:
a. Individual time slots will be published as a guide only.
b. When the order of starting has been drawn, a competitor may only compete out of order by special permission of the Judge.
c. Starting out of order may incur elimination at the Judge’s discretion.

ROSETTES AND PRIZES IN KIND.
23. The timing for Prize Givings will be published by the Show Secretary and the Competitor, suitably dressed, is to attend; failure to attend may result in the prize being forfeited. Rosettes will be awarded to 6th place and Prizes in Kind at the discretion of the Class Sponsor. In the event of insufficient entries lower prizes may be withheld.

REFUND OF ENTRY FEES
24. Entries received by the Show Organiser may be cancelled in writing prior to the Ballot Date and will be refunded entry fees less any administrative charges by the Third Party Horse Monkey.
25. Entries received by the Show Organiser may be cancelled in writing not later than 48 hours before the show is scheduled to start supported by documentation demonstrating that service needs/illness have prevented attendance or a valid veterinary certificate. The competitor will be repaid 50% of the entry fees less any administrative charges by the Third Party Horse Monkey.

OBJECTIONS.
26. Any objections are to be lodged in writing to the Show Secretary within half an hour of any incident, together with a deposit of £25. The jury of appeal will consider the objections and should the objection be overruled the deposit will be forfeited. The jury of appeal will consist of:
a. Show Secretary
b. Chief Steward
c. at least 1 other member of the organising committee as appropriate.
27. Objections for the Inter-Service Leg and Olympia Qualifiers will be as per the UKAFEA specific rules.

FACILITIES.
28. Any bookings for the use of specific facilities are to be made direct to Addington Manor. The below facilities are available for all personnel attending.
a. Accommodation. Hook up is available and camping is permitted by prior arrangement direct with Addington Manor. No BBQ or fires are to be lit on site.
b. Catering. The onsite canteen will be open. The licenced bar will be available each night (including Friday) for all personnel to make use of. There is a TV and seating available in the bar.
c. Ablutions. Showers and ablutions are available in the stable block and main building. Chemical toilets are not to be emptied onsite.
d. Stabling. There are 110 permanent stables available on site bookings are to be made direct to Addington Manor. A refundable deposit (£10) must be paid to the stable manager on arrival and the stables will be inspected prior to departure. No mucking out equipment will be available.
http://www.addingtonmanor.co.uk/about-us/stable-booking-form/
e. Trade Stands and Photography. Trade stands and Photography will be confirmed and updated.
f. Silent Hours. Due to the proximity of housing to the site, silent hours are between 2200 and 0700. During this time it is requested that noise and potential disturbance is kept to a minimum on site including generators and movement on site.